Site Manager - Redfield House
General Description of Responsibilities:
The Site Manager is responsible for maintaining all apartments and appurtenant structures (if any) in the apartment complex. He/She is responsible for administering policies and following procedures as outlined in the Policy & Procedure manual of Berkshire Housing Services, Inc. He/She acts as the on-site liaison between tenants and Berkshire Housing Services, Inc. with regards to maintenance problems, tenant behavior, and in general, any problems which affects the efficient management of the apartment complex and the comfort, welfare and safety of the tenants. Strict confidentiality is followed and adhered to at all times with regards to management of the property and tenant related issues. The Site Manager is also responsible for the general and routine cleaning and maintenance of the interior and exterior of the Redfield House Apartments. He/she works along-side of and manages the daily tasks of the other maintenance staff at Redfield.
Specific Tasks & Duties include and are not limited to the following:
Responsible for the supervision of other Maintenance staff by directing them on a daily basis, providing guidance and training as needed, and ensures that they remain productive and efficient. The Site Manager will communicate any performance issues to the Property Manager immediately.
Inspects apartment upon tenant gving notice to vacate
Prepares Unit Prep reports and coordinates the preparation of apartments for new tenants with Redfield maintenance staff.
Shows apartment to prospective tenants
Performs pre-rental inspection and completes pre-rental inspection forms
Maintains an up-to-date log of all maintenance related activities
Maintains a daily log as to project activities and events other than maintenance activities, such as tenant activities, outside contractor work, official visitors to the project
Follows written maintenance schedule on the care of equipment
Remains on-site when a significant snowfall is forecasted and until clean-up of snow is completed
Monitors contractors performing tasks requested by management, including vendors performing services under seasonal contracts
Polices garbage and disposal areas (dumpsters) and all grounds of apartment complex ensuring rubbish, papers and miscellaneous debris are picked up
Regularly check for property damage, safety hazards and for proper exterior lighting.
Prepare the Preventive maintenance system reports
Goes to local supply centers to pick up supplies for the project
Distributes flyers or other materials to each apartment as requested by management
Acts in a responsible manner at all times keeping in mind the Project’s interest
Assists Property Manager in the collection of rent, prepares rent receipts and late rent notices.
Assists the Property Manager with the collection of recertification documents and covers the office when Property Manager is not available.
Performs all other related tasks as requested by management including enforcement of property rules and regulations.
Is required to respond to emergency situations that may occur during the evening or weekends.
Performs maintenance tasks as directed by management.
Cleaning of building and grounds regularly as needed.
These duties are not meant to be all inclusive. Other duties may be added that are associated with a position of this nature.
Job Classification: Full-Time
Work Schedule: Monday-Friday
8:00 A.M.- 3:00 P.M.
On-call evening hours (alternate weeks) and rotated on-call weekend shifts